Multi school projects

Total income collection across a group of schools

ParentPay provides central income collection, helping local authorities, caterers or school trusts deliver and manage a truly cashless payment solution for schools.

Centralised income collection and reporting

Centralised online reports provide detailed income breakdowns for individual schools and groups of schools.

Accurate collection and reduced errors - payments for types of items are linked and automatically allocated to a specific bank account.

Weekly settlement to one or more accounts - funds are settled accordingly and income can also be split between central and local banking

Reporting is fully configurable and integrates with finance and cashless systems to manage online payments efficiently.

ParentPay’s income reports can provide both high level financial information and detailed individual school reporting.

Shared visibility means all stakeholders can access the application so school admin staff can access relevant and up-to-the-minute financial data. Even individual payment transactions can be analysed to give as much reporting detail as you need.

Customisable and easy to use - reports can be imported into a range of formats, including Excel, CSV and XML to give maximum flexibility and visibility over key financial data. 

We have seen a reduction of 80% in administration time across our schools

Allyson Lloyd, Croydon Council.

Security and data protection

ParentPay has set a precedent for security in the school payments marketplace.

We strive to be at the forefront, setting the bar for the marketplace and keeping our schools and parents protected from fraud. We are a certified Level 1 merchant, the highest level of compliance enforced by the Payment Card Industry (PCI) standard:

  • ISO compliant, ParentPay is hosted in a data centre which is fully compliant with and certified to ISO/IEC 27001 and Payment Card Industry Data Security Standard (PCI DSS)
  • Our trusted infrastructure is built on industry leading technologies, toolsets and providers to protect our clients.
  • Cutting edge secure banking delivers end-to-end encryption from the client browser, right through to the bank.
  • Complete finance audit trail, including transaction references and identifiers link parent and school accounts to the payment and banking network.
  • Data protection compliant, we are registered as a Data Processor with the Information Commissioners Office. Our registration number is Z7380292.

And all our staff are enhanced CRB-checked and subject to a strict data security policy that includes the requirements set out under the PCI DSS.

ParentPay has contributred greatly to a very successful project; where meal uptake has increased by 26% outside UIFSM

Stephen Hetenyi, Gloucestershire County Council.

Getting up and running

Certified Prince 2 trained staff project manage the implementation of ParentPay across any large group of schools under a central contract.

We work closely with your finance, IT, audit and security staff when implementing ParentPay.

Setting up and launching ParentPay is a straightforward process and we give our clients as much support as they need.

Flexible training options - face to face group training is available alongside detailed computer-based training, allowing staff to learn how to make the best of ParentPay at their own pace.

Dedicated support - clients get a dedicated implementation adviser, as well as ongoing support from our experienced and knowledgeable team.

Find out how we support schools and Local Authorities through our comprehensive package of set-up and training

ParentPay has played a significant role in helping increase meal uptake in schools we cater for

Mike Edwards, Edwards and Ward.

School caterers and ParentPay

ParentPay provides total dinner money management and meal administration for caterers.

Dinner money collection for both primary and secondary schools is easy with ParentPay. Online payments are immediately credited to the relevant account and can then be allocated directly to the school or the caterer. A range of detailed reports will show you:

  • How much dinner money has been collected
  • How many school meals have been paid for (or bought)
  • Who is eligible for free school meals, including Universal Infant Free School Meals (UIFSM) and who has taken
  • Till data that gives you visibility over menu choices
  • Online menu bookings.

Caterers can also monitor outstanding payments, debts, alerts and payment reminders. It’s easy to set up and our experienced and knowledgeable team provide ongoing support to make sure school caterers get the maximum benefit from ParentPay’s online payment solution.

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