Payroll Co-ordinator

ESS, Bridgwater Office

26 January 2022

Payroll Co-ordinator

Job purpose:

To work with our payroll provider to process the payroll for c.500 employees in an efficient and accurate way, maintaining confidentiality and compliance.

Key responsibilities:

  • Manage end to end processing of monthly payroll, for PAYE, NI, tax, new starters, leavers, changes, absence, benefits & pension updates to the outsourced payroll provider
  • Translating data from HRIS and 3rd party providers including benefits and pensions to produce monthly payroll input files in an accurate manner
  • Complete monthly checking of payroll and work closely with the HR team, managers and our payroll provider to ensure minimal errors in processing
  • Provide a payroll advisory service for employees, providing a positive experience by responding to all payroll related questions and queries (including, tax, NI, benefits and pension queries) in an accurate and timely manner
  • Manage processing for year-end inc. end to end responsibility for P11d processes (primarily for fleet) and supporting transition to tax at source for benefits in kind
  • Maintain accurate records
  • Produce monthly reports for benefits, pensions and childcare providers and working with finance to ensure 3rd party payments are accurate and on time.
  • Communicate regularly with and maintain good relationships with providers to ensure accurate processing of the payroll and making improvements to processes (inc. pensions, benefits, childcare and payroll providers)
  • Producing payroll calculations and liaising with HMRC as required
  • Make recommendations to improve payroll processes and controls
  • Keep up to date about payroll legislation and work with our payroll provider to ensure compliance.
REQUIRED KNOWLEDGE, SKILLS AND EXPERIENCE:  ESSENTIAL: DESIRABLE:
Previous experience running payroll for mid-size organisation X
 Intermediate/Advanced excel skills with the ability to work with volume data X
Methodical with excellent attention to detail X
Proven track record of working to deadlines in a fast-paced environment X
Ability to work with a range of stakeholders X
Previous compensation and benefits/reward experience X
Ideally CIPP Qualified X

 

Key interfaces for role:

Moorepay payroll provider, HR team, Finance team, Pensions provider, Benefits providers,

Key performance indicators:

  • Accurate and on time payroll processing
  • Data transformation on time and without errors
  • Answering employee queries in accurate and timely manner

The company may expect you to undertake other tasks outside of this job description. This job description is not exhaustive and may be updated from time to time

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