Practical steps to help schools go cashless and paperless
Written by Kate Schroeder
Why do you feel going cashless and paperless will play such an important part of the new school process and how can we help? “Queues of parents at the school office simply isn’t an option anymore. Handling money in a dining hall is now unthinkable…we must help schools do everything possible to make the right choices to keep pupils and staff safe. Encouraging use of payment and parent communication systems not only minimises cash handling, but also reduces unnecessary administrative contact with pupils and staff and centralises financial reporting. With over 80% of payments being made via a mobile device pre–Covid, schools are in a great place to meet the new safety guidelines. Robust communication software is integral and best in breed Parental Engagement technology can help schools truly embrace a paperless relationship with parents. As we approach the end of the most disrupted academic year since 1880, what advice can you offer to ensure a smooth start to the new year? With some simple planning, schools can prevent future headaches, allowing staff to focus on the other important issues. School staff should consider the following as a good starting point: Ensure that your school information is up to date and available in all key parent facing platforms and apps. Make sure any specific information you wish parents to be aware of in this difficult time is available. This will allow you to keep them informed of any changes in school processes including reducing risks, through the complete replacement of cash with online payments. Use technology to minimise unnecessary contact between staff and children. Consider whether parent/student pre-booking and selection for school meals and clubs is made available via Parent facing Apps to minimise contact between children, teachers, and catering staff. School staff can also save time in classrooms by going paperless with parent and student comms using Parent facing Apps. Review your school meal management processes. Your meal processes will need reviewing to ensure everything is in place for your parents and carers before the start of the new year. This should include checking menus or patterns are present (where applicable) and ensuring they are assigned correctly. Test your tech is ready. Your tills, tablets, biometrics and other hardware solutions should all be switched on and checked. Some devices may need recharging and syncing with parent payment systems, which should be completed well in advance of your school re-opening. Update your term dates in key MIS, cashless catering, and payment systems.
Compared to some of the measures schools are having to adapt to, removing cash is one of the more straightforward issues to address quickly. For practical steps on how to go cashless read the Cashless Guide To improve your parental engagement use our Parental Engagement Guide Go paperless with advanced school meal booking and selections watch our Meal Manager video For general questions or advice please get in touch