Overview of payment item types

Schools collect payments for a variety of services and products and may need to collect these payments in different ways.  ParentPay accommodates these scenarios by providing thirteen distinct payment item types, each providing a different option for collecting payments.

Payment item typeMain featuresExample use
Once only, Fixed Amount·One-off payment of a fixed value set by the school.
·Payment item is removed from the payer’s account once payment is made.
·Schools can enter individual prices for different pupils.
·A one-off payment e.g. £4 for a school disco, £3 for a Christmas meal
Once only, Variable amount ·One-off payment of a value between the minimum and maximum amounts set by the school.
·Payment item is removed from the payer’s account once a payment is made.
·A voluntary contribution between £1 and £10 for a charity. E.g. Comic relief.
Repeatable, Fixed amount·Multiple payments of a fixed value set by the school.
·The payment item is visible in the payer’s account until it is archived by the school.
·Schools can enter individual prices for different pupils.
·A fixed amount of £5 for a replacement school tie.
Repeatable, Variable Amount·Multiple payments of a value between the minimum and maximum amounts set by the school.
·The payment item is visible in the payer’s account until it is archived by the school.
·School meals/dinner money where payers can make regular payments between the minimum and maximum set by the school against the payment item.
Once only, Fixed Amount with Quantity·One-off payment of a fixed value set by the school.
·Payment item is removed from the payer’s account once a payment is made.
·Schools can enter individual prices for different pupils.
·The school can limit the quantity purchased by a payer.
·The payer can purchase multiple items based on the limits put in place by the school.
·A fixed amount of £15 for a ‘Leavers Hoodie’ where payers can purchase more than one item.
Once Only, Variable amount with quantity·One-off payment of a value between the minimum and maximum amounts set by the school.
·Payment item is removed from the payer’s account once a payment is made.
·The school can limit the quantity purchased by a payer.
·The payer can purchase multiple items based on the limits put in place by the school.
·A book sale where books are £3.50 each but reduce in price per unit based on the quantity purchased.
Repeatable, Fixed Amount with Quantity·Multiple payments of a fixed value set by the school.
·The payment item is visible in the payer’s account until it is archived by the school.
·Schools can enter individual prices for different pupils.
·The school can limit the quantity purchased by a payer.
·The payer can purchase multiple items based on the limits put in place by the school.
·A school sweatshirt costing £12 where payers can purchase multiple items.
Repeatable, Variable Amount with Quantity·Multiple payments of a value between the minimum and maximum amounts set by the school.
·The payment item is visible in the payer’s account until it is archived by the school.
·The school can limit the quantity purchased by a payer.
·The payer can purchase multiple items based on the limits put in place by the school.
·Exam resits set at various prices dependent on exam board/subject.
Once Only, Limited Availability·One-off payment of a fixed value set by the school.
·Payment item is removed from the payer’s account once a payment is made.
·Schools can enter individual prices for different pupils.
·The school can limit the quantity purchased by a payer.
·The payer can purchase multiple items based on the limits put in place by the school.
·The total number of items/spaces available to purchase is set by the school.
·The number of remaining items/spaces available is displayed to payers.
·The payment item is removed from all payer's accounts once the total amount of items/spaces has been purchased.
·A cookery club which is limited to 30 places and costs £20 for the term.
Once Only, Limited Availability, Variable Amount·One-off payment of a value between the minimum and maximum amounts set by the school.
·Payment item is removed from the payer’s account once a payment is made.
·The school can limit the quantity purchased by a payer.
·The payer can purchase multiple items based on the limits put in place by the school.
·The total number of items/spaces available to purchase is set by the school.
·The number of remaining items/spaces available is displayed to payers.
·The payment item is removed from all payer's accounts once the total amount of items/spaces has been purchased.
·A voluntary contribution of between £1 and £10 for an afterschool workshop with a local theatre company, limited to 20 places.
Repeatable, Fixed Amount, Limited Availability·Multiple payments of a fixed value set by the school.
·The payment item is visible in the payer’s account until it is archived by the school.
·Schools can enter individual prices for different pupils.
·The school can limit the quantity purchased by a payer.
·The payer can purchase multiple items based on the limits put in place by the school.
·The total number of items/spaces available to purchase is set by the school.
·The number of remaining items/spaces available is displayed to payers.
·The payment item is removed from all payer's accounts once the total amount of items/spaces has been purchased.
·School sports socks at £4 a pair, with stock limited to 200 pairs.
Repeatable, Limited Availability, Variable Amount.·Multiple payments of a fixed value set by the school.
·The payment item is visible in the payer’s account until it is archived by the school.
·Schools can enter individual prices for different pupils.
·The school can limit the quantity purchased by a payer.
·The payer can purchase multiple items based on the limits put in place by the school.
·The total number of items/spaces available to purchase is set by the school.
·The number of remaining items/spaces available is displayed to payers.
·The payment item is removed from all payer's accounts once the total amount of items/spaces has been purchased.
·A school play where adult tickets and child tickets are different prices, and a total of 150 tickets are available for purchase.
·The payer would purchase the child and adult tickets in separate transactions.
Partial Payments/Reducing Balance·Payments can be made in installments or paid off in full.
·School can set the value of the smallest installment accepted.
·Payment item is removed from the payer’s account once the full amount has been paid.
·The outstanding balance will be displayed to payers on their accounts.
·School bus fees which cost £400 for the academic year paid in instalments of £50.